Attendance Monitoring

Student Attendance Monitoring

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A student attendance monitoring (SAM) system is in place across both Bay and Singleton campuses.

All students are being asked to scan their student ID card at entry points into most lecture rooms, labs and teaching spaces. A digital record of their attendance is then made.

We know that the more scheduled learning sessions students attend, the better they do.  The system will allow us to see if someone is struggling and we will be able to offer support as soon as possible!

Check out our easy guide to Attendance Monitoring!

Attendance Monitoring Quick Guide for Taught Students

This is a guide to attendance monitoring for undergraduate students, and taught postgraduate students during the taught phase of their programme.

What is Student Attendance Monitoring?

The University records attendance data for all students at all learning sessions.

Why is this necessary?

Attendance correlates with performance. The more you attend, the better – in general – you do. Also, the University is required to collect attendance data by bodies that fund and sponsor students.

How will attendance be monitored?

Monitoring will take place mostly using card readers and your student card. Card readers are installed in all teaching rooms. In tutorials, attendance is monitored directly by your tutor.

What if I arrive late?

If you arrive more than 15 minutes after a session has started you will be marked as late.  If you try to swipe after a session has ended, your swipe will not be recorded against the session.

What if I miss some learning sessions?

If you miss a substantial number of learning sessions, or your attendance shows worrying patterns, your College will contact you with concerns, and will offer to help you. What this means will depend on your college - this policy is new, and colleges are currently working out, cautiously, how best to use attendance to help students. HOWEVER, colleges CANNOT trigger the formal attendance process this way - they can only contact you and offer support and help.

What if I miss all learning sessions?

ONLY If you miss ALL learning sessions in a week for two weeks in a row, will the formal attendance monitoring process start. In this case you will be contacted with offers to help; but in addition you will be warned that continuing to miss learning sessions could lead you to being required to withdraw from the University.

What if I continue to miss learning sessions?

If you continue to attend no learning sessions for a further two weeks, you will be required to meet with your College. If you fail to do this and your attendance does not improve, and you miss a third period of two weeks (six weeks in total) you will be required to leave. To put this into perspective, based on available data, we expect most students will never be contacted formally as part of the attendance policy, and a tiny percentage will reach the final stages.

If you hold a Swansea University sponsored Tier 4 visa, there is an accelerated process. In contrast to above, if you continue to attend no learning sessions for a further one week, you will be required to meet with the International Student Compliance Unit. If you fail to do this, you will be required to withdraw and your visa will be curtailed. If you fail to offer satisfactory reasons why you have attended no learning sessions for three weeks during the meeting with the ISCU, you will be required to withdraw and your visa will be curtailed. If you can provide reasons, the ISCU will consider if it is suitable to continue sponsoring your leave in the UK. If continuation is permitted, your attendance will be closely monitored by the ISCU for four weeks.

What if I am withdrawn for non-attendance?

You will be informed by email from your College or the International Student Compliance Unit if you are withdrawn for non-attendance. You may request a final review of this decision, please see the Final Review Procedure.  Students should note that any request for a final review must be submitted to the Director of Academic Services within 5 working days of the date of the letter/email to the student confirming the withdrawal decision, in accordance with the Final Review Procedure. If you do not submit a Final Review you will be withdrawn from the University after 5 working days of the date of the letter/email.

I am experiencing difficulties. Where can I go for help?

We understand that sometimes students experience difficulties which impact upon their attendance. If you are experiencing any difficulties, affecting your studies, please contact your Academic Mentor, who will be able to support and advise you, or put you in touch with others who can help. You may also wish to seek advice and assistance from your College Office, MyUniHub or the Student’s Union Advice Centre.

What if my attendance improves?

If your attendance improves, you will progressively drop back down the ‘stages’ of the attendance system.

What if I am on a professional programme?

Some programmes in Medicine and Human and Health Sciences have professional body attendance requirements which means you need to attend all learning sessions. For these programmes, the formal process could be triggered if you miss any event without reason. Your College will inform you of any requirements.

How will I be contacted?

The University will contact you about your attendance by email to your student account. Email is used for nearly all communications with students so it is important to read your email every day. You should treat reading your student email account daily as a professional commitment.

Does this also apply to international students?

Students who hold Tier 4 visas are required to demonstrate high and consistent levels of engagement in order to maintain their visa status.

Unavoidably, students studying with a Tier 4 visa who miss teaching are subject to an accelerated process compare to non-Tier students.

Tier 4 sponsored students who miss three weeks of teaching will be contacted by the International Student Compliance Unit and will be required to attend a meeting to discuss their non-attendance.

Substantial periods of non-engagement must be reported by the University to the UKVI, who will in turn act to curtail leave.

We also undertake Tier 4 Attendance Checkpoints to review overall attendance over a Teaching Block.

For further information, please contact

What if I forget to bring or swipe my card?

Make sure you bring it, and swipe it, in future. It is not possible to get your attendance recorded after the event.

What if I lose my card?

Report it and get a replacement from the Library as soon as possible.

What if the swipe reader isn't working?

If the swipe reader does not show your name and/or beep when you swipe your card then there is likely a problem with the reader. Please continue to swipe and contact your College Office to have the fault reported. 

What if I miss learning sessions with good reason?

Students will not normally be permitted to miss learning sessions. If you need to be absent for a prolonged period – particularly if this will start the absence process described above – contact your College as soon as possible. Absences over 60 days normally mean suspending your studies; it is difficult to catch up after a long absence, for any reason. For more information, contact your College office.

What if I use someone else's card?

You (and the holder of the card) would be in breach of the University’s Behavioural Code of Conduct and will face disciplinary action. If you are on a professional programme, you could face a Fitness to Practice enquiry.

What if my course does not currently involve formal taught sessions?

If you are a research student, a taught postgraduate student working on your dissertation, or studying away from Swansea (internationally, or in industry), your engagement with your learning will be monitored by other means. The attendance monitoring policy for research students can be found here.

What if I need more information?

If you have questions, please go to your College information office or the MyUniHub.

Attendance Periods 18/19 Students with a Tier 4 visa

Emails sent on;Standard Period plus 1 week (3 weeks missed)

     19/10/2018 - 22/10/2018       

01/10/2018 - 12/10/2018   +   15/10/2018 - 19/10/2018

02/11/2018 - 05/11/2018

15/10/2018 - 26/10/2018   +   29/10/2018 - 02/11/2018

16/11/2018 - 19/11/2018

29/10/2018 - 09/11/2018   +   12/11/2018 - 16/11/2018

30/11/2018 - 03/12/2018

12/112018 - 23/11/2018    +   26/11/2018 - 30/11/2018

08/02/2019 - 11/02/2019

26/11/2018 - 07/12/2018   +   04/02/2019 - 08/02/2019

22/02/2019 - 25/02/2019

04/02/2019 - 15/02/2019   +   18/02/2019 - 22/02/2019

08/03/2019 - 11/03/2019

18/02/2019 - 01/03/2019   +   04/03/2019 - 08/03/2019

22/03/2019 - 25/03/2019

04/03/2019 - 15/03/2019   +   18/03/2019 - 22/03/2019

05/04/2019 - 08/04/2019

18/03/2019 - 29/03/2019   +   01/04/2019 - 05/04/2019


01/04/2019 - 12/04/2019

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