Student Rep quick links
The links above may be useful to you for your role as a Rep. Also, being able signpost students to the correct service or support they require is crucial to the role of a Student Rep.
Welcome to Academic Study Services
Academic Services is responsible for the areas of academic administration for taught programmes and postgraduate research, academic records and systems, student finance, collaborative provision, discipline, examinations, graduation, regulations and quality. It has a dedicated MyUniHub reception where students and staff can obtain advice or gain access to a number of services, including printing and dissertation/thesis binding.
Enrolment and Module Selection
Change of circumstances (Transfers / Suspending your studies / Withdwrawal)
View records online by logging in to the SU intranet from any PC connected to the web. Information available includes exam and teaching timetables, personal details, progress & module results, course and enrolment details and a finance statement. You can also make corrections online, for example, it is important to keep your home email and contact details up to date as the University uses this information to send details about results, student finance and enrolment. To browse the University's policy concerning use of personal data see records management
For letters, degree certificates, transcripts and references contact Academic Registry
Students are expected to enrol annually. Before Enrolment you will receive instructions by email to enrol on-line by logging on the Intranet Further information about enrolment is also available on the University's web pages
Current students are contacted annually by their department to select next year's modules. Commonly known as Module Pre-selection, you should select next year's module selections with your College before the end of session.
You can check and change your module selection when you enrol online at the start of term.
You are allowed to change your modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip. For example, before the end of the second week of a one semester 10 credit module and before the end of the fourth week of a two semester 20 credit modules. You should also return a Late transfer of Modules form stating you are fully aware of the implications of late module changes.
Before withdrawing from the University you should always discuss it first with Academic Registry. If you are withdrawing because of personal or financial problems contact Student Services as they are there to help you. If you have decided to withdraw then you must follow these steps:
Note if you are applying for financial support, and, for whatever reason, you are doing any of the following:
Then you must inform Student Finance by following these steps:
1. Complete a change of circumstance notification online at the customer support sites below
2. After re-assessment the SLC will note your change of circumstance
Information about student financial support from the UK and local government is available from the Student Loans Company customer support sites below:
Student Awards Agency for Scotland (SAAS) www.saas.gov.uk
Student Finance for England (SLC) www.gov.uk/student-finance-register-login
Student Finance Northern Ireland (SLC) www.studentfinanceni.co.uk
Student Finance Wales (SLC) www.studentfinancewales.co.uk
Student Finance for the European Union (SLC) www.slc.co.uk
Students can access their records or enrol online by logging on to the SU intranet from any PC connected to the web. Check your personal details, academic progress & results and finance statement and other information. You can make corrections online, for example, it is important to keep your home email and contact details up to date as the University uses this information to send details about results, student finance and enrolment. To browse the University's policy concerning use of personal data see records management
For letters, degree certificates, transcripts and references contact Academic Registry
All students are expected to enrol annually, your home department will contact you when you are due to enrol. Postgraduates who progress to the next year can enrol and pay fees online. If you are re-sitting Taught Masters exams in August you will receive Enrolment instructions after your results have been confirmed.
Detailed January, April, July and September instructions are available to browse.
During enrolment you will receive a Module Selection form which you should check and complete. You are allowed to change your modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip (PG)
Your results are available on the Intranet and sent by letter. For further queries regarding your progress contact your supervisor or the Academic Registry. If you are a research postgraduate your Academic Board will recommend whether or not you can transfer your research e.g. Change from an M.Phil to a Ph.D. If you are a Taught Postgraduate you should return a Transfer Form (Taught Masters).
To submit or apply for an extension please contact your main supervisor and the Research Faculty Office or the Taught Programmes Office for advice.
You can suspend if your department/supervisor agrees and complies with University rules and regulations. Please discuss the academic and financial consequences with your supervisor and/or Academic Registry before returning a completed Suspension of Studies (Taught Masters) form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).
Before withdrawing from the University you should always discuss it first with your Main Supervisor and Academic Registry. If you are transferring to another University please contact your sponsor for advice about financial support. Please return a completed withdrawal form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).
In the first instance please check the Intranet for an appropriate report under links Academic Records OR Documents and information. If you can't find what your looking for and need further advice re statistical, management & planning or academic quality contact Statistics and Management Information staff
The main enrolment event occurs annually at the end of September when 90% of students start their courses. There are also smaller enrolment events in January, March, April and July. Please click on the appropriate link below to see Enrolment Guidelines and Instructions for each event.
Main Enrolment in September
September enrolment guidelines are subject to change until 1st August
September technical requirements Hardware and software requirements
Departments have an Intranet facility to record students module selections throughout the year. When students pick up Enrolment Packs they include a Module Selection Form which the student completes and returns to the Home department to confirm the choices are appropriate before recording the modules selected..
Students are allowed to change modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip i.e. Before the end of the second week of a module finishing in December/January and before the end of the fourth week for modules finishing later in the Academic year, normally in May/June.
Please note, six weeks after a module starts it cannot be dropped unless the Dean authorises the change. Late module changes should be sent to Student Records to process as it may involve charging a fee for additional modules.
Module pre-selection is compulsory and the exercise should be completed by continuing students before the end of session. Please note module availability and syllabus rules should be completed before students are asked to pre-select next years modules.
After students complete their selection departments can download next year's Module Selections into a spreadsheet to review and where appropriate amend student's module selections. Pre selected modules is used to draft the University's Teaching Timetable and enable Academic departments to plan ahead preparing teaching materials, tutorials, etc. based on expected class size.
Annually administrators in Academic departments are asked to review existing module details, make amendments and ensure the list of available modules is updated for next year using the Intranet. Please note the status of all modules being taught next year must be set to "Available" before students can pre-select the module. The deadline for completing amendments to other information, such as the Description, Learning Outcomes, Reading Lists, etc. is MARCH. Please note all NEW Modules should be approved by a Faculty Quality Committee by MARCH
The Intranet Course Maintenance and Programme Creation facility may be used by departments to record compulsory and optional module rules and to submit programme specifications for approval. Approved programme specifications are later used to create new programme and course records and apply module selection rules to students.
Please note module information is used for module pre-selection for continuing and new students. The information is also published on the Course A - Z pages and used for teaching timetabling purposes. Therefore modules must be available and specified as compulsory by MARCH
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